How to Print PowerPoint with Notes A Step-by-Step Process

In the realm of presentations, PowerPoint remains a powerful ally, allowing you to seamlessly convey ideas with impactful visuals. However, there are instances when the audience isn’t the only intended viewer of your slides. If you find yourself wanting to print your PowerPoint slides along with the accompanying speaker notes, this guide is your key to unlocking this valuable feature. Join us as we delve into the intricacies of How to Print PowerPoint with Notes. Brought to you by Print Shop London, this step-by-step tutorial ensures your presenter’s toolkit is complete.

Open Your PowerPoint Presentation:

Launch PowerPoint and open the presentation file containing the slides and speaker notes you wish to print.

Access the Print Menu:

Navigate to the “File” menu in the top-left corner of the PowerPoint window. Select “Print” from the dropdown menu or use the shortcut Ctrl + P (Windows) or Command (⌘) + P (Mac).

Choose Print Layout:

In the Print menu, locate the “Full Page Slides” dropdown. Select “Notes Pages” from the options. This ensures that your speaker notes will be included in the printout.

Review Print Settings:

Take a moment to review the print settings. Confirm the correct printer is selected, adjust the number of copies if needed, and verify other settings like paper size and orientation.

Print Slides with Notes:

Click the “Print” button to initiate the printing process. Your PowerPoint presentation will be sent to the printer, and each slide will be accompanied by its corresponding speaker notes.

Quality Check:

Once the printing is complete, check the output to ensure the slides and speaker notes are clear and legible. Adjust settings and reprint if necessary.

Export to PDF for Digital Sharing:

If you need a digital version with speaker notes, consider exporting your presentation to PDF. In PowerPoint, go to “File,” select “Save As,” and choose PDF as the file format. This PDF will retain the layout, including speaker notes.

Customize Print Settings:

For additional customization, explore the “Print” menu. Adjust options like color, grayscale, or outline view based on your preferences.

Collect Your Printed Material:

Retrieve your printed PowerPoint slides with speaker notes from the printer’s output tray. Organize them for reference during your presentation.

Share and Distribute:

Whether you’re preparing for a meeting or distributing materials, share the printed PowerPoint slides with notes with your audience. This valuable resource enhances understanding and retention.

Empower your presentations with the ability to print PowerPoint slides along with essential speaker notes. Print Shop London ensures your presenter’s toolkit is complete, offering you a seamless process to share insights and captivate your audience.