How to print in colour on word?

Enhancing Your Documents with Color Printing in Microsoft Word

In today’s digital age, where visual appeal often dictates attention, incorporating color into your documents can significantly enhance their effectiveness. Microsoft Word, one of the most widely used word processing software, offers various tools and options to print in color, empowering users to create vibrant and engaging documents. In this article, we’ll explore how to print in color using Microsoft Word and discuss the benefits of doing so.

1. Setting Up Your Document:

Before diving into color printing, ensure your document is formatted appropriately. Consider the layout, fonts, and overall design to complement the use of color effectively. Once your content is ready, follow these steps to enable color printing:

  • Open Microsoft Word: Launch the Word application on your computer.
  • Create or Open Document: Start a new document or open an existing one where you wish to incorporate color.
  • Select Text or Objects: Highlight the text or select the objects (such as shapes, images, or charts) you want to print in color.

2. Applying Color:

Microsoft Word offers several ways to apply color to your document elements:

  • Font Color: Click on the “Font Color” button in the toolbar and choose a color from the palette to change the text color.
  • Highlight Color: Similarly, you can use the “Text Highlight Color” option to apply color behind selected text for emphasis.
  • Shape Fill and Outline: For shapes, images, or other graphical elements, right-click on the object, select “Format Shape” or “Format Picture,” and navigate to the “Fill” or “Line” options to choose colors.

3. Previewing and Printing:

Once you’ve applied color to your document elements, it’s essential to preview how they will appear when printed. Use the print preview feature in Microsoft Word to ensure that the colors are vibrant and accurately represent your intended design.

  • Print Preview: Click on the “File” tab, select “Print,” and then choose “Print Preview” to see how your document will look when printed.
  • Adjust Settings: If necessary, adjust printer settings to optimize color output. Ensure your printer is capable of printing in color and has sufficient ink or toner.


Printing in color using Microsoft Word is a simple yet powerful way to enhance the visual appeal and effectiveness of your documents. Whether you’re creating a professional report, a vibrant presentation, or a colorful flyer, leveraging color can capture attention, convey information more effectively, and leave a lasting impression on your audience. By following the steps outlined in this article and experimenting with different color combinations, you can elevate the quality of your documents and achieve your communication goals with greater impact. So, next time you’re working on a document in Microsoft Word, don’t hesitate to add a splash of color to make it truly stand out.